There’s nothing like wasted time for derailing an important project. Repetitive, inefficient, time-consuming tasks can take valuable work hours away from tasks that deliver value and keep projects moving. Process automation in Project Management eases the burden of manual workload, empowering your team to be more effective, efficient, and successful. Let’s see how you can apply Project Management automation to get deeper insights, deliver better results, and enjoy a smoother workflow.
Defining Project Management Automation
Project Management automation involves using software systems to carry out essential project tasks with minimal human intervention. It’s a computerized approach to handling the mundane, repetitive, time-consuming tasks that slow productivity and drain valuable resources. Pre-programmed software platforms can perform various functions to support project planning, scheduling, reporting, and analysis, driving revenue and improving efficiency.
Automation’s impact on project managers is already in use across a variety of diverse industries. While it cannot replace Project Managers, it can support them with tools for optimizing, resolving, and better organizing aspects of the management process.
Signs You Need Automated Project Management
Still wondering if automation is right for you? Here are some signs that your team may benefit from Project Management process automation:
- Frequent delays and missed deadlines
- A sudden increase in demand or project load
- Inefficient resource allocation
- Employees spend considerable time on repetitive tasks
- High error rates in project tasks
7 Opportunities for Automation in Project Management
The way a team applies automation to Project Management processes will depend on its size, structure, weak points, and workflow. The following are some ways to leverage software automation capabilities to meet your PMO goals and objectives.
1. Automatically Track Progress With Customized Dashboards
Project dashboards offer real-time insights on essential project factors, such as resource allocation, task status, timelines, and more. They can save you time scrolling through spreadsheets and access all the information you need in one place. Support strategic decision-making with relevant KPIs and analysis that save you both time and effort.
2. Send Reminders or Notifications With Set Criteria
Don’t let important milestones fall through the cracks. Keep your team up to speed with automated reminders for upcoming tasks, meetings, and deadlines. When you have a full calendar of projects, it’s hard to juggle the many tasks, deadlines, and important dates that help keep your project moving. Needless administrative tasks are some of the biggest time sinks when it comes to productivity. Automated notifications can save your team time and effort, freeing up more space for working on tasks rather than messages.
3. Streamline Approval Requests
Set up approval rules and standards to quickly move critical documents and requests through your PMO’s approval chain. Automated document management systems eliminate the need for follow-ups and help reduce response time, keeping the pipeline clear and projects moving forward.
4. Effortlessly Assign Tasks Based on Capacity
Taking the time to manually delegate responsibilities and assignments pulls crucial attention away from other valuable tasks. By automating the task assignment process for your project with pre-set rules that consider schedules and skill set availability, you can ensure the work gets to the right person for the job.
5. Save Time With Project Document Templates
Create and clone document templates to standardize and streamline your team’s workflow. Consistency is key for ensuring your documentation efforts are effective and easy to read, from planning and mapping to budgeting and reporting. Project Management automation platforms make it easy to access, store, and implement templates that suit your team’s processes and workflow.
6. Estimate Timelines Based on Past Project Data
If you find that your team struggles with constant timeline adjustments, software tools can provide useful estimates based on previous projects. Leverage essential insights specific to your team’s past performance for simplified project planning, prioritizing, and scheduling.
7. Generate Project Performance Reports
Computerize your reporting process with tools that scan, collect, analyze, and present the information needed to gauge project performance metrics. Eliminate the risk of human error and reduce the manual labor load. By integrating specialized software with your project data sources, you can gain the insights you need with the touch of a button.
How Sciforma Supports Automated Project Management Processes
Developing automation literacy is key to staying ahead in the digital age. Sciforma’s powerful software solutions are customized to your team’s needs and goals, helping you make the most of your time, resources, and tools. With Sciforma Vantage, you can do more than monitor your projects: optimize performance, evaluate risk, and streamline your PMO with a platform designed to drive success.
Book a demo today to see how Sciforma can help you achieve your business goals.