In most organizations, resource management traditionally assumes that work follows standard approaches—usually plan-driven (also called waterfall) or agile. But increasingly, that assumption no longer holds true. Teams are often encouraged to adapt how they work based on the unique needs of each project. That flexibility might take the form of a hybrid model blending agile and plan-driven methods, or something even more tailored—requiring custom workflow support to ensure visibility, consistency, and control across varied approaches.
This shift means many project managers and teams now operate with greater autonomy, but within clear guardrails. Organizations retain the control they need to manage risk. At the same time, teams gain the freedom to choose methods that give them the best chance of success. This dynamic, when handled well, leads to smarter work and more engaged teams.
The Resource Management Challenge
Allowing teams to tailor their methods makes sense from a delivery standpoint. Skilled teams can align their workflows to meet the specific challenges of a project. That boosts ownership, encourages initiative, and makes work more meaningful. However, it also creates a new challenge—especially in resource management, where tracking becomes more complex and dynamic.
Many organizations have adopted project portfolio management (PPM) tools. Yet too many of these tools only support standard work methods. When teams diverge from those methods, the tools can’t keep up. As a result, leaders lack full visibility into what’s really happening. That undermines decision-making because it’s based on incomplete or outdated information.
This is where custom workflow support becomes essential. Leading PPM solutions like Sciforma Vantage are built to accommodate a wide range of work methods. They allow teams to use different tools and frameworks while still capturing accurate, centralized data. Whether work is structured as a project, epic, or product—and whether it’s delivered through agile, waterfall, or something unique—the system adapts.
Make Your Software Work for You
With advanced platforms like Sciforma Vantage, information flows both ways. Decisions about schedules, resourcing, and prioritization can move from the PPM solution into various work tools. Meanwhile, real-time updates on progress and resource use feed back into the system. That means every part of the organization stays informed, no matter how teams work.
This two-way visibility supports accurate reporting and better forecasting. Teams don’t have to conform to rigid systems, and leadership doesn’t have to make decisions in the dark. That’s the power of custom workflow support—flexibility without losing control.
Even better, these custom workflows are easy to create and adapt. Intuitive interfaces mean your workflows can evolve with your business. If new delivery models emerge, your system can keep pace—without extra cost or complexity.
If your current PPM tool doesn’t offer this level of flexibility, it may be holding you back. You shouldn’t have to compromise your best way of working because your software can’t support it. The right tool should adapt to your needs, not the other way around. If that sounds like what you need, we’re here to help.
