Eliminate project waste caused by non-value-added tasks
Like many, if not most, PMOs or project delivery organizations, you may be underestimating the amount of total work that can be attributed to non-value-added activities. In fact, according to research published in Lean Office Innovation, 90% of all office work of any kind is non-value-added and only 10% of work can be categorized as value-add.
Are you encountering these challenges?
Burdensome Offline Reporting
Offline reporting processes (including the manual collection, reconciliation and formatting of data for various reports and project reviews) are time-consuming. Project team members report spending on average a day a week preparing reports for status and project review meetings.
Lack of a Formal or Centralized Repository
Project team members frequently report spending over a day a week searching for information. As a result, 35% of companies indicate that not having a “central source of project information” was one of the top business challenges leading to the purchase of project management software according to a recent survey
Burdensome Offline Reporting
Offline reporting processes (including the manual collection, reconciliation and formatting of data for various reports and project reviews) are time-consuming. Project team members report spending on average a day a week preparing reports for status and project review meetings.
Lack of Automation of Simple, High-volume Tasks
It makes more sense to automate simple, high-volume tasks such as timesheet administration, task assignment communications, and project activity completion tracking. 62% of surveyed companies cited “capturing time/cost of projects” as the top challenge leading to the purchase of project management software.
Project waste elimination framework
Centralized Data and Knowledge Base
This is a centralized repository and proverbial “single version of truth” and system of record for project data and documents (including best practices, templates, and reports). It replaces distributed Excel spreadsheets and other desktop applications to ensure consistent data visibility and integrity. And, because all information is stored in a single place, project waste associated with searching for information is virtually eliminated.
Centralized Reports and Dashboards
Once you have your data centralized, it’s relatively straightforward to define and generate standard reports and dashboards and share securely to appropriate stakeholders. Reports can be trusted since access to the system is controlled, information is entered directly, and data roll-ups/aggregations are calculated by the system. Reports conform to a standardized format, so they can be more readily digested and leveraged for decision making.
Simple Task/Workflow Automation
Basic project tracking functionality of most tools automates common non-value-added task like timesheet administration, task assignment communication, completion tracking and approvals, and associated alerts and notification.